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Bylaws for the Commission for Women

Article I. Name

 The name shall be the Baltimore County Commission for Women.

Article II. Powers, Duties and Purpose of the Commission

Section I. 

The Commission shall have the following powers, duties and purposes:

a. To develop when necessary an information and referral system for all services in the County related specifically to the needs of women, and to recommend other services when a need for such services is determined.

b.  To research, assemble, analyze and disseminate pertinent data and educational materials relating to activities and programs which will assist in meeting the needs of women and in the elimination of prejudice and discrimination on account of sex; and to institute and conduct educational and other programs, meetings and conferences to promote equal rights and opportunities for all women. In performance of its duties, the commission shall cooperate with interested citizens, community, business, professional, technical, educational and civic organizations.

c. To cooperate with and receive cooperation from the County Executive and all governmental agencies and Boards and Commissions, and to refer to the County Executive and to the proper governmental agencies any matters in the jurisdiction of their existing powers, with the intent that issues will be addressed in the most effective and efficient manner and that duplication of efforts shall be avoided.

d. To study and investigate by means of meetings, conferences, and public hearings, conditions which demonstrate unmet needs of women as well as to initiate activities which will focus attention on the valuable contributions women make to Baltimore County.

e. To advise and counsel the residents of Baltimore County, the County Council, the County Executive and the various departments of County, State and Federal governments on matters involving the needs of women and on matters relating to discrimination and prejudice on account of sex, and to recommend such procedures, programs or legislation as it may deem necessary and proper to promote and insure equal rights and opportunities for all women.

f. To work to remove inequalities due to unmet needs of women, including but not limited to such areas as housing, recreation, employment, education, community services, and related matters.

Section 2. Records

Records and minutes of the Commission shall be kept on file and shall be open to the public at reasonable business hours upon request. Copies of same will be submitted to the County Executive and/or County Council members upon request.

Section 3. Reports

The Commission shall make the following reports annually to the County Executive and County Council: (a) status report of women in Baltimore County; (b) activities report of the Commission.

Article III. Membership

The Commission for Women shall consist of twenty-one voting members appointed for three year terms, as follows: (A) Fourteen (14) members shall be appointed by the County Executive, at large, and (B) Each Councilmember shall appoint a resident of the Councilmember’s district to serve as a member of this Commission. All appointments or reappointments shall be for three year terms, except that an appointment to fill a vacancy shall be for the remainder of the unexpired term. Members shall continue in office until their successors are appointed. Ad hoc nonvoting members from the Department of Health, Department of Social Services, Board of Education and Human Relations Commission shall be appointed by the County Executive, to serve at the County Executive’s pleasure.

Members of the Commission shall receive no salaries but shall be reimbursed for all expenses necessarily incurred in the performance of their duties in accordance with appropriations made by the County Council.

Article IV. Officers

Section 1.    

a. The Officers of the Commission shall be President, Vice President, Secretary, Parliamentarian and Treasurer. These officers shall perform the duties prescribed by these By-Laws and by the Parliamentary authority established by the Commission.

b. The President shall be considered the “Chairman” required by county law.

Section 2.  

At the regular meeting held in May, a nominating committee consisting of 5 voting members shall be elected by the Commission. It shall be the duty of this committee to nominate a slate of candidates for the office to be filled. This nominating committee shall present the slate at the regular June meeting. Officers so elected shall assume the duties of office at the July meeting.

Section 3.  

a. The President shall be elected by ballot to serve a term of one year.

b. Other officers shall be elected by ballot to serve terms of two years.


Section 4. Duties

a. The President shall preside at meetings of the Commission and shall perform such duties as pertain to the Office of the President.

b. The Vice President shall assist the President and shall serve in the latter’s absence.

c. The Secretary shall take careful and authentic minutes of each regular meeting of the Commission, and perform any other related duties required by the Commission.

d. The Parliamentarian shall aid and advise the President regarding parliamentary procedure.

e. The Treasurer shall submit a monthly report of the Commission’s budgetary expenses.

Article V. Meetings

a. The Commission shall meet at the call of the President as frequently as required to perform its duties, but not less than once each month on the third Thursday of each month unless otherwise notified in writing.

b. The President or any three members of the executive committee may call a special meeting provided seven days written notice be given to all members.

c. The President shall allot a reasonable amount of time for citizens’ input at the end of each regular meeting for the public to address the Commission.

Section 2. Quorum

Subject to Article III, Section 2., a majority of the voting members of the Commission shall constitute a quorum for the transaction of business. Except as provided in Article IX., an affirmative vote by the majority of those present at any meeting shall be sufficient for any official action.

Article VI. Committees

Section 1.    

The President of the Commission may, with the approval of a majority of the Commission members, appoint committees to assist in carrying out any of the functions and duties of the Commission. Any committees thus appointed shall consist of not less than three members. The Commission President may also appoint advisory committees of citizens and at least one Commission member. Regular or advisory committee actions shall not be deemed to be the action of the Commission, unless expressly ratified.

Section 2. Standing Committees

a. Standing Committees shall be those approved by the Commission.

b. The Committees shall be appointed annually by the President the month following the general election to a term corresponding with that of the officers. They shall be chosen from among members agreeing to serve on a specified committee, subject to the approval of a simple majority of Commission members present and voting at that regular meeting. The work of all committees of the Commission shall be planned in consultation and cooperation with the Commission.

c. Each member of the Commission is required to serve on at least one standing committee unless appointed by the President.

d. Each committee shall elect its own Chair unless appointed by the President.

e. The committee may meet as often as necessary to accomplish given tasks.

f. All committees will prepare complete reports of activities and submit them to the Commission by the April meeting or upon completion of a given tasks, whichever comes first.

Section 3. Executive Committee

a. The President, the Vice President, the Secretary, the Treasurer and the Parliamentarian shall constitute the Executive Committee of the Commission.

b. The duties of the Executive Committee shall be to plan the Agenda for meetings, to interpret policy when necessary, and, in the event that a majority of the Commissions cannot be contacted, to function at its discretion between Commission meetings, to establish the budget of the Commission and to approve all expenditures of over $25 from Commission funds.

c. The Commission reserves to itself alone the power to determine policy.

Article VII. Powers and Duties of Members

Section 1.  

The members shall have joint powers that can be exercised only when the Commission is meeting. No member has the authority to act individually and independently in the name of the Commission, except when specifically assigned by vote of the Commission or when in accordance with Section 2 of this Article. The Commission shall remain politically nonpartisan.

Section 2. 

The Executive Committee shall have the authority by a majority vote, to make decisions on behalf of the Commission only when a decision needs to be made before a regularly scheduled meeting and before a special meeting can be called.

Article VIII. Parliamentary Authority

The rules contained in the current edition of Modified Robert’s Rules shall govern the Commission in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and any specific rules the Commission may adopt.

Article IX.    

These By-Laws may be amended at any regular meeting of the Commission by a two-third’s vote of the voting members present, provided that the amendment has been submitted in writing at the previous regular meeting.

Note: Source: Bill Number 5-77 as enacted and said Bill now appears as Article 3, Title 3, Subtitle 19 of the Baltimore County Code.

Amended Dates

  • May 19, 2016
  • November 16, 2000
  • July 15, 1993
  • May 10, 1993
  • November 17, 1988
  • June 18, 1987
  • August 15, 1985
 
Revised October 1, 2018         

 

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