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MBE/WBE Vendor Compliance Step Instructions

• Edit Vendor Profile or Add/Change Users
• Vendors to Submit Periodic Reports

Edit Vendor Profile or Add/Change Users

• Log into PRISM
• Select Administration
• Vendor Profile Update
• List Users
• Add/Change Users
• Add/Edit Employees

Log into PRISM

Step One

Open an internet browser and go https://pro.prismcompliance.com.

Step Two

Be sure to select the jurisdiction (agency) that you are reporting on.

Step Three

Enter your user ID and password and select "Go."

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Select Administration

Step Four

Select Administration from the modules listed on the left.

a. Manage Users Profile to add/change users for your company.

b. Manage Employee Profile to add/change employee users for your company

c. Manage Vendor Profile to modify vendor data.

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Vendor Profile Update

Step Five

The following vendor data can be edited by selecting Manage Vendor Profile:

• Name
• Phone
• Insurance Number
• Expiration Date
• Insurance Company
• URL
• Number of Employees
• Contract(s)
• • Name
  • Phone
  • E-mail

All other data is changed by calling the PRISM coordinator.

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List Users

Step Six

Select List User to display a list of users for your company or select Add User to enter a new user for your company.

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Add/Change Users

Step Seven

Enter User data.

• User ID
• First Name
• Last Name
• Password (Must be 8 alphanumeric characters)
• E-mail

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Add/Edit Employee

Step Eight

Enter employee data.

• First Name
• Middle Name
• Last Name
• Employee Number
• Gender
• Address
• Birthdate
• Title
• Job Category
• Residence
• Base Rate
• Exemptions
• Social Security Number
• Start/End Date
• Over Time
• Fringe Benefits
• Picture

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Vendors to Submit Periodic Reports

• Log into PRISM
• Select the Contract
• Add Activity
• Enter Information
• Acknowledge

Log into PRISM

Step One

Open an internet browser and go https://pro.prismcompliance.com.

Step Two

Be sure to select the jurisdiction (agency) that you are reporting on.

Step Three

Enter your user ID and password and select "Go."

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Select the Contract

Step Four

Select Compliance Management from modules listed on the left.

Step Five

Select List All Contracts to show the contractors that you have been awarded to choose one for reporting or select Search for Contracts to be able to enter criteria to search by name, number, etc.

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Add Activity

Step Six

Select Add Activity to enter new activity or select List Activity to view activity already entered.

If you are a sub on the contract, you may acknowledge payments received by the Prime by selecting invoice and click "Accept" or "Decline."

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Enter Information

Step Seven

Enter your Activity data.

If you are a prime on the contract, you will be entering a payment report to your sub(s). If you are a sub on the contract, you will be entering an invoice report to your prime.

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Acknowledge

Step Eight

Acknowledge your payment.

If you are a sub on the contract, PRISM will send you an e-mail when the Prime submits a payment report. Review the e-mail and if payment has been received and the data is accurate, select "I accept," or complete within step six List Activity.

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Revised January 7, 2009