MBE/WBE Vendor Compliance Step Instructions

Edit Vendor Profile or Add/Change Users
Vendors to Submit Periodic Reports

Edit Vendor Profile or Add/Change Users

Log into PRISM
Select Administration
Vendor Profile Update
List Users
Add/Change Users
Add/Edit Employees

Log into PRISM

Steps to log into MBE/WBE Directory in PRISM.

Step One

Open an internet browser and go https://pro.prismcompliance.com.

Step Two

Be sure to select the jurisdiction (agency) that you are reporting on.

Step Three

Enter your user ID and password and select "Go."

Select Administration

Select administration to access vendor data in the MBE/WBE directory.

Step Four

Select Administration from the modules listed on the left.

a. Manage Users Profile to add/change users for your company.

b. Manage Employee Profile to add/change employee users for your company

c. Manage Vendor Profile to modify vendor data.

Vendor Profile Update

Edit vendor profile by selecting Manage Vendor Profile.

Step Five

The following vendor data can be edited by selecting Manage Vendor Profile:

Name
Phone
Insurance Number
Expiration Date
Insurance Company
URL
Number of Employees
Contract(s)
- Name
- Phone
- E-mail

All other data is changed by calling the PRISM coordinator.

List Users

Select Manage User Profile to view a list of vendors or add user.

Step Six

Select List User to display a list of users for your company or select Add User to enter a new user for your company.

Add/Change Users

Enter user date when adding/changing users.

Step Seven

Enter User data.

User ID
First Name
Last Name
Password (Must be 8 alphanumeric characters)
E-mail

Add/Edit Employee

Select Manage Employee Profile to add/edit employee user profile.

Step Eight

Enter employee data.

First Name
Middle Name
Last Name
Employee Number
Gender
Address
Birthdate
Title
Job Category
Residence
Base Rate
Exemptions
Social Security Number
Start/End Date
Over Time
Fringe Benefits
Picture

Vendors to Submit Periodic Reports

Log into PRISM
Select the Contract
Add Activity
Enter Information
Acknowledge

Log into PRISM

Step One

Open an internet browser and go https://pro.prismcompliance.com.

Step Two

Be sure to select the jurisdiction (agency) that you are reporting on.

Step Three

Enter your user ID and password and select "Go."

Select the Contract

Select Compliance Management to search or see list of contracts.

Step Four

Select Compliance Management from modules listed on the left.

Step Five

Select List All Contracts to show the contractors that you have been awarded to choose one for reporting or select Search for Contracts to be able to enter criteria to search by name, number, etc.

Add Activity

Select Add Activity or List Activity to view a list or add activities.

Step Six

Select Add Activity to enter new activity or select List Activity to view activity already entered.

If you are a sub on the contract, you may acknowledge payments received by the Prime by selecting invoice and click "Accept" or "Decline."

Enter Information

Enter your activity data.

Step Seven

Enter your Activity data.

If you are a prime on the contract, you will be entering a payment report to your sub(s). If you are a sub on the contract, you will be entering an invoice report to your prime.

Acknowledge

Step Eight

Acknowledge your payment.

If you are a sub on the contract, PRISM will send you an e-mail when the Prime submits a payment report. Review the e-mail and if payment has been received and the data is accurate, select "I accept," or complete within step six List Activity.

Revised January 7, 2009