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Minority and Women Business Enterprise Vendor Compliance Instructions

Vendor Compliance Step Instructions

Edit Vendor Profile or Add or Change Users

Log into PRISM

Step One

Open an internet browser and go to https://BaltimoreCounty.PRISMCompliance.com.

Step Two

Be sure to select the jurisdiction (agency) that you are reporting on.

Please note: If you are logging in for the first time and you need to obtain the company login information you may submit a written request to mwbe@baltimorecountymd.gov on company letterhead or call 410-887-3407. Company Tax ID will be needed for verification purposes. 

Select Administration

Step Three

Select Administration from the modules listed on the left.

  1. Manage Users Profile to add or change users for your company.
  2. Manage Employee Profile to add or change employee users for your company.
  3. Manage Vendor Profile to modify vendor data.

Vendor Profile Update

Step Four

The following vendor data can be edited by selecting Manage Vendor Profile:

  • Name
  • Phone
  • Insurance Number
  • Expiration Date
  • Insurance Company
  • URL
  • Number of Employees
  • Contract(s)
    • Name
    • Phone
    • Email

All other data is changed by calling the PRISM coordinator.

 List Users

Step Five

Select List User to display a list of users for your company or select Add User to enter a new user for your company.

Add or Change Users

Step Six

Enter User data.

  • User ID
  • First Name
  • Last Name
  • Password (Must be eight alphanumeric characters)
  • Email

Add and Edit Employee

Step Seven

Enter employee data.

  • First Name
  • Middle Name
  • Last Name
  • Employee Number
  • Gender
  • Address
  • Birthdate
  • Title
  • Job Category
  • Residence
  • Base Rate
  • Exemptions
  • Social Security Number
  • Start or End Date
  • Over Time
  • Fringe Benefits
  • Picture

Vendors to Submit Periodic Reports

Log into PRISM

Step One

Open an internet browser and go to https://BaltimoreCounty.PRISMCompliance.com.

Step Two

Be sure to select the jurisdiction (agency) that you are reporting on.

Please note: If you are logging in for the first time and you need to obtain the company login information you may submit a written request to mwbe@baltimorecountymd.gov on company letterhead or call 410-887-3407. Company Tax ID will be needed for verification purposes. 

Select the Contract

Step Three

Select Compliance Management from modules listed on the left.

Step Four

Select List All Contracts to show the contractors that you have been awarded to choose one for reporting or select Search for Contracts to be able to enter criteria to search by name, number, etc.

Add Activity

Step Five

Select Add Activity to enter new activity or select List Activity to view activity already entered.

If you are a sub on the contract, you may acknowledge payments received by the Prime by selecting invoice and click "Accept" or "Decline."

Enter Information

Step Six

Enter your Activity data.

If you are a prime on the contract, you will be entering a payment report to your sub(s). If you are a sub on the contract, you will be entering an invoice report to your prime.

Acknowledge

Step Seven

Acknowledge your payment.

If you are a sub on the contract, PRISM will send you an email when the Prime submits a payment report. Review the email and if payment has been received and the data is accurate, select "I accept," or complete within step six List Activity.

 

Revised May 19, 2016        

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