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What's Here
Purchasing

Minority and Women Business Enterprise
(MBE and WBE)

Vendor Compliance Step Instructions

Edit Vendor Profile or Add or Change Users

Log into PRISM

Steps to log into MBE and WBE Directory in PRISM.
 

Step One

Open an internet browser and go https://pro.prismcompliance.com.

Step Two

Be sure to select the jurisdiction (agency) that you are reporting on.

Step Three

Enter your user ID and password and select "Go."

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Select Administration

Select administration to access vendor data in the MBE and WBE directory.
 

Step Four

Select Administration from the modules listed on the left.

  1. Manage Users Profile to add or change users for your company.
  2. Manage Employee Profile to add or change employee users for your company
  3. Manage Vendor Profile to modify vendor data.

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Vendor Profile Update

Edit vendor profile by selecting Manage Vendor Profile.
 

Step Five

The following vendor data can be edited by selecting Manage Vendor Profile:

  • Name
  • Phone
  • Insurance Number
  • Expiration Date
  • Insurance Company
  • URL
  • Number of Employees
  • Contract(s)
    • Name
    • Phone
    • Email

All other data is changed by calling the PRISM coordinator.

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 List Users

Select Manage User Profile to view a list of vendors or add user.
 

Step Six

Select List User to display a list of users for your company or select Add User to enter a new user for your company.

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Add or Change Users

Enter user date when adding and changing users.
 

Step Seven

Enter User data.

  • User ID
  • First Name
  • Last Name
  • Password (Must be eight alphanumeric characters)
  • Email

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Select Manage Employee Profile to add and edit employee user profile.
  

Add and Edit Employee

Step Eight

Enter employee data.

  • First Name
  • Middle Name
  • Last Name
  • Employee Number
  • Gender
  • Address
  • Birthdate
  • Title
  • Job Category
  • Residence
  • Base Rate
  • Exemptions
  • Social Security Number
  • Start or End Date
  • Over Time
  • Fringe Benefits
  • Picture

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Vendors to Submit Periodic Reports

Log into PRISM

Steps to log into MBE and WBE Directory in PRISM.
 

Step One

Open an internet browser and go https://pro.prismcompliance.com.

Step Two

Be sure to select the jurisdiction (agency) that you are reporting on.

Step Three

Enter your user ID and password and select "Go."

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Select the Contract

Select Compliance Management to search or see list of contracts.
  

Step Four

Select Compliance Management from modules listed on the left.

Step Five

Select List All Contracts to show the contractors that you have been awarded to choose one for reporting or select Search for Contracts to be able to enter criteria to search by name, number, etc.

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Select Add Activity or List Activity to view a list or add activities.

Add Activity

Select Add Activity or List Activity to view a list or add activities.
 

Step Six

Select Add Activity to enter new activity or select List Activity to view activity already entered.

If you are a sub on the contract, you may acknowledge payments received by the Prime by selecting invoice and click "Accept" or "Decline."

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Enter Information

Enter your activity data.
 

Step Seven

Enter your Activity data.

If you are a prime on the contract, you will be entering a payment report to your sub(s). If you are a sub on the contract, you will be entering an invoice report to your prime.

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Acknowledge

Step Eight

Acknowledge your payment.

If you are a sub on the contract, PRISM will send you an email when the Prime submits a payment report. Review the email and if payment has been received and the data is accurate, select "I accept," or complete within step six List Activity.

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Revised March 26, 2014
   

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